Company details

Baltimore Aircoil Company South Africa, BAC, is a global manufacturer of heat transfer products and services. We specialize in developing resource-saving evaporative cooling equipment that conserves water and energy. The products of BAC South Africa are distributed across Sub-Saharan Africa.

Function

POSITION PURPOSE

Ensure that accounts receivable is optimally managed, that payments and invoices are correctly allocated within company standards and customer terms.

PRINCIPAL ACCOUNTABILITIES

• Daily posting of debtor’s receipts to excel, ensuring correct account allocation
• Invoicing on daily basis – with support of General Accountant
• Cash collections – follow up with customers and resolve queries to ensure that customers stay within their credit terms.
• Preparation of credit notes and ensure that all required authorisations for credit notes are on file / received.
• Monthly customer account reconciliation and distribution of statements and invoices
• Opening new customer accounts in accordance with company policies
• Apply for bank codes to set credit limits of customers
• Perform monthly reconciliation of Cash Sale debtor account
• Provide sales representative with supporting documents for them to provide support with overdue accounts
• Continuous process improvements and support to colleagues
• Monthly report commentary on overdue debtors
• Ad-hoc admind duties as required

Profile

KNOWLEDGE & SKILLS

Essential Skills

• Ability to confidently interact with customers and build relationships
• Communication skills
• Able to analyse and review data and problem solve
• Attention to detail
• Prioritising and planning work
• Financial knowledge, understating of accounting and financial management
• Intermediate level MS Office skills (Excel in particular)

Qualifications

• A qualification in Accounting/ Financial Management is required
• At least 3 years working experience in financial / administration with prior Debtors experience